Rules for Reimbursement


Skwxwú7mesh (Squamish), xʷməθkʷəy̓əm (Musqueam) and səlilwətaɬ (Tsleil-Waututh) Traditional Territory, North Vancouver, BC

The National Claims Researchers Planning Committee continue to institute cost saving measures that will allow the workshop to proceed and that we hope will make it possible for you to attend. These measures include:

  • Elimination of translation services.
  • Online registration and conference information.
  • Virtual attendance option for 2023 (not guaranteed for future years)
  • Reduction of travel reimbursement budget. While presenters’ travel will be reimbursed in accordance with these rules, we cannot guarantee full reimbursement of participant travel. Please see paragraphs 7, 8 and 9 for more details.
  • Hotel accommodations are available at reasonable rates at the Pinnacle at the Pier, North Vancouver, BC.


  1. In order to be eligible to receive reimbursement, you must work for a First Nation, First Nation organization and be directly involved in the claims research process.
  2. Federal government employees, who either participate in the Workshop program or attend the Workshop, will not be eligible for reimbursement of travel or other costs.
  3. If your organization receives funding in your budget for 2023/2024 to cover the attendance for one (1) person at the 2023 Workshop, you are not eligible to receive reimbursement.
  4. As the Workshop is intended to provide practical information for First Nation Claim Researchers, organizations are encouraged to send their staff who are responsible for the research and development of claims.
  5. Each organization shall cover the costs of any additional staff members’ attendance at the Workshop.
  6. If your organization receives funding for the research and development of specific claims, but the funding does not include finances to attend the NCRW, you will be eligible to apply for reimbursement for the travel and other allowable costs for one (1) person to attend the 2023 Workshop
  7. The extent to which reimbursement will be made available will be determined by the total amount of funds that can be devoted from the overall Workshop budget. In all cases, the proper documentation will be required in order to be considered for reimbursement.
  8. The exact extent of reimbursement to be received (if eligible) cannot be set beforehand and it is not guaranteed that 100% reimbursement will be made.
  9. Payment of reimbursement will be contingent of the following factors:
    • Available Budget
    • Priority for reimbursement will be given first to presenters, and secondly to those who pre-register at least one (1) month before the Workshop.
    • Reimbursement for airfare travel costs is limited. Please book well in advance and/or take advantage of seat sales or other discounts in order to qualify for the maximum reimbursement for your travel costs.
    • Reimbursements for all travel expenses (including but not limited to airfare, car rental, public transport and/or mileage claimed) will require receipts or demonstration of travel prior to reimbursements being made.
    • All those applying for reimbursement must register as Workshop participants and secure hotelaccommodations at one of the designated hotels, at the rate guaranteed as a part of the conference (for 2023, the max rate is $259/night). Receipts will be required.
    • Meals & incidentals will be reimbursed at the current federal government rates (see reimbursement form for details). Please note reimbursement claims for meals will not be provided if your hotel or the Conference provides meals.
  10. The Union of BC Indian Chiefs must receive completed reimbursement forms, including all required receipts, no later than November 24th, 2023 via mail at the address below or by email. Reimbursementforms received after this date will not be reviewed or considered. The National Workshop Planning Committee will have the final determination on reimbursement.

Union of BC Indian Chiefs

Suite 401 – 312 Main Street

Vancouver, BC, V6A-2T2

Phone: 604-684-0231

Submit by Email: [email protected]

Email submissions will be directed to a member of the NCRW Planning Committee in October 2023.

* For a breakdown of meals, incidentals and mileage rates please visit: or download our reimbursement form for paper submission from